GDPR documentation built for complex entity structures
Trust and corporate service businesses manage personal data across hundreds of client entities, beneficial ownership registers, and cross-jurisdiction transfers. Clarium turns that complexity into a clear, auditable record.
The compliance challenge
Entity proliferation means data flow complexity
A single client relationship can span trusts, foundations, companies, and partnerships across multiple jurisdictions. Each entity has its own processing activities — and each one needs to be documented.
Cross-jurisdiction transfers are unavoidable
Data flows between Jersey, the UK, the EU, and offshore fund jurisdictions constantly. Article 46 transfer mechanisms and adequacy decisions need to be mapped for every relevant data flow.
Beneficial ownership obligations overlap with GDPR
The Register of Beneficial Owners requires collecting personal data. That collection is a processing activity that needs to be documented, with its own legal basis, retention period, and data subject rights.
How Clarium helps
Map entity structures as data flows
Model your client structure visually — which entity holds what data, which systems process it, and where it flows across jurisdictions. Spot gaps in your documentation before the regulator does.
Beneficial ownership processing, documented
Clarium's AI maps beneficial ownership data collection to the correct legal basis, purpose, and retention schedule. Article 30 entries generated automatically from your existing policies.
Cross-jurisdiction transfer tracking
Record the legal mechanism for every third-country transfer — SCCs, adequacy decisions, derogations. Your RoPA becomes audit evidence for both JFSC and ICO purposes.
Regulator-ready exports
Export your full RoPA as PDF, CSV, or UROPA format for JOIC reviews. One click, always reflecting the current state of your register.
Common use cases
Import your entity list
Upload your client entity structure or let AI extract it from policy documents and beneficial ownership records.
Map processing across entities
Link processing activities to the entities, systems, and jurisdictions involved — across hundreds of client structures.
Export a JOIC-ready RoPA
One click generates a regulator-ready Record of Processing Activities in PDF, Excel, or UROPA JSON format.
Controller and processor records
Clearly distinguish between your own controller processing activities and those where you act as processor on behalf of client entities.
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